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Calendar & Appointments

The Calendar: Booking, Rescheduling & Views

The calendar is the heart of Woofle — it's where your day takes shape. This guide walks through the three views, booking an appointment from a time slot, moving one when plans change, and blocking out time that isn't a groom.

Day, week and month

Across the top of the calendar you'll find three view buttons: Day, Week and Month. Pick whichever suits what you're doing.

  • Day — a single column with every appointment laid out hour by hour. Best for working through today.
  • Week — your whole week side by side. The most popular view for getting the lie of the land.
  • Month — the big picture, with each day showing what's booked. Tap any day to drop straight into that week.

Woofle remembers which view you last used, so it opens the same way next time. The Today button and the arrows beside it move you back and forth — a day, a week or a month at a time, depending on which view you're in — and the label in between always tells you where you are.

Your hours, your days. The calendar only shows the days and hours you actually work, which you set in your settings. If you ever book something outside those hours — an early start, say — the calendar quietly stretches to fit it in, so nothing is ever hidden.

Booking an appointment

Booking starts with a time slot. With the Appointment button selected (it's the default), find the gap you want in the day or week and select it.

  1. Pick the time

    Click a slot for a single starting time, or press and drag down to sweep across several slots — that sets the length of the appointment in one go. On a tablet, press and hold, then drag.

  2. Choose the pet

    The booking window opens with the date and time already filled in. Pick the pet you're booking for, and Woofle pulls up that pet's recent history.

  3. Let Woofle suggest the details

    From the pet's last few appointments, Woofle offers the service, price and length it had before — tap a suggestion to fill them in, then adjust anything that's changed. If there's an alert on the pet's record (a nervous dog, a medical note), it shows here too.

  4. Add a message if you like, and save

    The booking window includes a message you can send the client to confirm. Switch it on, check the wording, and it goes when you save — or leave it off and just book. Either way, hit save and the appointment lands on your calendar.

If the pet doesn't have any history yet, just type in the service, price and length yourself. Everything Woofle suggests is only ever a starting point — you're always in charge of the final detail.

Booking from a pet's profile

You don't have to start from the calendar. From a pet's profile you can begin a booking for that pet, and Woofle drops you onto the calendar with a banner reminding you who you're booking for — you just pick the slot. It's the same flow, started from the other end.

Opening and changing an appointment

Click any appointment on the calendar to open it. From there you can edit the details — the service, price, length, notes or status — and reach every action for that booking. Which actions you see depends on where the appointment is up to: a booked groom offers Reschedule, Remind and Complete; once completed it offers Paid and a re-book Nudge; and a re-book option is there at almost every stage.

Rescheduling

When a client needs to move, choose Reschedule. You can type a new date and time straight in, or choose pick from calendar — Woofle takes you back to the calendar with a banner saying who you're moving, and you simply tap the new slot. The appointment hops across, keeping its length, service and price. As with every change, you're offered a text to let the client know — switch it on or leave it off, your call.

A message comes with almost everything. Booking, rescheduling, completing, cancelling, marking paid, recording a no-show — each of these offers a ready-written text to keep the client in the loop. It's always optional, and nothing is ever sent unless you switch it on. There's a whole guide on how this works — see Understanding Messaging in Woofle.

Blocking out time with events

Not everything on your calendar is a groom. Lunch, a dentist appointment, a delivery, a staff meeting — you can block these out as events. Switch the toggle at the top from Appointment to Event, then select a slot just as you would for a booking.

An event is simpler than an appointment: give it a description, pick a colour so it stands out at a glance, and choose whether it runs for a set time or covers a whole day (or several). Events have no client and no message — they're purely there to keep that time reserved so you don't accidentally book over it. Click an event later to edit or remove it.

A few handy touches

  • Status colours. Each appointment carries a colour for its status — booked, completed, paid, cancelled, no-show — so a glance tells you how your day stands.
  • Drag to set length. Sweeping across slots when you book saves you setting the duration separately — the longer the sweep, the longer the appointment.
  • Tap a month day. In month view, tapping a day jumps you into that week; tapping a day header in the week jumps you into that single day.

Putting it together

That's the calendar: three views to suit the moment, a slot to start every booking, suggestions that remember each pet's last visit, a tidy way to move things when plans change, and events to fence off the time that isn't grooming. Once it's part of your routine, your whole day lives in one place — and the right text reaches the right client without you ever lifting a separate pen.

Want to go further? There's a guide for every corner of Woofle on the guides index.